General Profile for the NGO is as follows:
(a) Name, address, legal status (along with details of ngo registration like Certificate of Incorporation / etc
(b) Name(s) and address(es) of Chief/other functionaries of the organization.
(c) Main activities and sources of funding generally for the last three years. Bank details are also required in some cases.
(d) Evaluation of the achievements, if any, carried out by an independent agency along with the report thereof.
(e) Duration of the project and sustainability after support is completed.
Other important factors are as follows:
formation of the project for ngo
(1) Title – The Title of the project must be attractive and self explanatory in itself, that means, it must mention What you are going to do, for Whom, Where. For example, A Day Care Centre for Senior Citizens in Bhopal.
(2) Executive Summary – An executive summary of the entire proposal should be presented along with the detailed proposal. The summary would give an overview of the proposal in brief and is a one-page summary.
(3) Rationale or Conceptual Framework – After the title, would come to the rationale of the project, stating the purpose of the project, the need for beginning the program. The rationale could be broad-based talking about the general status to a specific area of the problem or start with an incident to a more general focus on the issue (could be supplemented with facts and figures). Information based on objective research, not subjective impressions, should be provided to justify the need or problem. The rationale should be written in a way that would lead to
objectives.
(4) Objectives – Objectives of the project should be minimum 3 in no. or maximum 5 in no. Preferably, not to separate them into long and short-term objectives and the objectives must be clear and there should be a central focus/ common link in all the objectives. The objectives should be such that it would lead to the action/ activities.
(5) Activities – To clearly state tasks or action the NGO or obtain trust registration so that it would take other action to achieve the objectives. The activities must be specific, clear and in point form and must flow naturally from problems and
objectives.
(6) Target Group / Beneficiaries – The project proposal must mention the criteria for selecting a particular target group and the number, eligibility of the beneficiaries.
(7) Location of the Project – Precise geographical location of the project.
(8) Project Duration – If possible, to mention the period phase wise, that is, in 1st phase – outreach will a certain no., 2nd phase – will cover more people or areas depending on the first phase. Phases could be divided into pilot or experimental phase.
(9) Organizational Manpower – Manpower required from within or outside the NGO to carry out the project, hierarchy, committee or any either way of functioning and qualifications of the personnel.
(10) Implementation Plan / Project Management and Implementation – A detailed process, step by step or stagewise execution plan to be incorporated in the project proposal.
(11) Infrastructural Requirements – Needed for the project, for example, space, vehicle or equipment.
(12) Monitoring Mechanism – Mechanism by which an NGO would check or periodically review the project. This portion must contain information as to who would monitor – internal or external monitoring, which area would be monitored or focus/ thrust area of monitoring. Monitoring of the program and of financial aspect in the project proposal in order to rectify the project at a specific stage and improvise on the same at a given moment.
(13) Evaluation – To mention the objectives of evaluation and how it will be carried out. Helps to understand whether data of records are kept or there is documentation on the project. Evaluation is conducted periodically or concurrently as the project is being implemented or at the end of the project. Evaluation aids in improvising the future projects so that the errors are not repeated and more precaution and foresight about fcra is integrated with the project proposal.
(14) Sustainability & Follow-up / Direction for the Future – This aspect is very important to ensure the running of the project or to decide the viability of the project in the long run once funding stops. For example, in an income generation project for the senior citizens, the latter would take over the project by forming an association.
(15) Budget – Budget is a tentative estimate or statement of income and expenditure. Thus, it shows where the money is coming from and where is it going through.
Ngo Consultancy provides services and information for Ngo Registration, Ngo amendment, Ngo funding, and other NGO related matters.
